Recording vendors accurately streamlines bill entry, payment matching and aging reports. Setting the payable account and payment terms up front saves time on every purchase.
Path: Purchase ← Vendors ← New
- Open Purchase then Vendors and click New.
- Choose the type Company or Individual and enter the vendor name and core data.
- Enter the vendor's VAT if registered (15 digits starting/ending with 3) so the 15% tax appears correctly on purchase bills.
- Fill the address, email and mobile for contact and document matching.
- From the Sales & Purchase tab set the default Payment Terms (e.g. Net 30).
- Set the default Account Payable from the Accounting tab to route journal entries correctly.
- Add a Tag to classify the vendor (e.g. raw-material supplier) for easier filtering later.
- Save the record, then try creating a purchase order / vendor bill to confirm the account and terms appear automatically.